Blackberry REACT participates in
many public events each year. This means that we have been part of numerous
planning sessions. Each year a lot of the same questions and concerns
come up at these meetings which tend to slow things down and/or are
often forgotten. To assist in addressing these concerns, we have put
this sheet together to help guide everyone through this area
faster, to answer questions and smooth out the planning process.
Walks, Runs, Bike events:
Walks, Runs, Bike events
- □ What consists of a rest stop/check point?
- □ How many rest stops do you anticipate?
- □ What rest stop supplies are needed?
- □ What will the event supply?
- □ What will the rest stop volunteer supply?
- □ Will there be first aid supplies at any rest stop?
- □ How will that rest stop be identified from the others?
- □ Will there be qualified first aid personnel at this
- □ Will the participants be issued identifying placards or
- □ What type of course signage will be used?
- □ When will the course be marked?
- □ How is the last participant(s) identified?
- □ What is the policy to close a rest stop?
- □ What is the event/course time limit?
- □ How many shuttle vehicles will be available to pick up
- □ How will shuttle vehicles be tracked and dispatched?
- □ For bike events, will there be mechanical support (Cell
phones or radios)?
- □ Provide a large sign, flag or other visable marker at
points. Include with this marker a legible sign or message board that
indicates the resources available and how they can be obtained.
- □ Provide the checkpoint "manager" a badge or arm band that
identifies him/her as the contact person.
- □ If a person requests help at a checkpoint, no matter how
trivial, log the time, hame, phone number, organization registration
number or other desirable followup information, and where they are
going next. If or/when appropriate, this information should be
transmitted to the radio Net Control.
- □ The event staff should provide the following instructions
to the run/walk/bike event participants:
- □ If you come with a group, arrange a meeting place
the event where you will meet if you get separated.
- □ If you are separated, report to a radio operator on
route, that you are separated from your group and to meet you at a
designated location after the event. The radio operator will get your
name and details of the meeting and forward it to Net Control.
- □ The Event Staff should publicize a cell phone number
where separated people can report the situation, so that the situation
can be tracked. Net Control can coordinate this tracking information.
- □ Participants should be told that if they have come
others, and leave the course early without the knowledge of the others,
that they should report this to a radio operator, Net Control, or the
prescribed phone number.
- □ The Event should make a policy that if participants
have not completed the event and the closing time for the event is
reached, the participants on the route should either be picked up and
taken to the Finish, or notified that they are now on their own. If
they have a "number bib" and they choose to remain on the course on
their own, that bib should be picked up and the event staff notified of
the situation. The name and phone number of participants choosing to
remain on the course should be obtained and reported to the event
coordinator and net control.
- □ Participants who are in groups should write the
bib numbers on their bibs so that "missing" participants can be tracked
- □ Will extra trash receptacles be required?
- □ Is there staff to check/empty trash receptacles during
- □ How is this staff notified or dispatched?
- □ Is there a central stage or announcing area?
- □ Does the event chairperson have enough personnel to
delegate tasks to before and during the event?
- □ If lunches are provided:
- □ Who delivers them?
- □ At what time?
- □ If portable toilets are used, can the vendor be contacted
during the event?
- □ Are there any power requirements?
- □ Who is responsible for hookups?
- □ How can they be contacted during the event?
- □ Will your staff have radios or phones to communicate with
- □ If you will have radios, can you provide Blackberry REACT
Updated October 10, 2006